Our Constitution


CONSTITUTION OF THE AMERICAN INTERNATIONAL WOMEN’S ASSOCIATION OF RABAT

 

ARTICLE I

The name of the Association shall be THE AMERICAN INTERNATIONAL WOMEN’S ASSOCIATION OF RABAT

The period of its duration shall be ongoing.

Any woman whose English is sufficiently fluent to allow her to participate in all club activities as described in Article XIX shall be eligible to join the Association.

 

ARTICLE II

The purpose of this Association shall be to support charitable endeavors, to pursue mutual interests, and to promote cross-cultural understanding.

 

ARTICLE III

The elected officers of the Association shall be:

President, when needed and available 2 presidents to be referred to as Co-Presidents

Vice-President for Programs, when needed and available 2 VP to be referred to as Co-VP

Vice-President for Fundraising, when needed and available 2 VP to be referred to as Co-VP

Vice-President for Communication and Public Relations, when needed and available 2 VP to be referred to as Co-VP

Chairwoman for Community Development Committee, when needed and available 2 Chairwomen to be referred to as Co-Chairs

Chairwoman for Membership, when needed and available 2 Chairwomen to be referred to as Co-Chairs

FAWCO Representative

Recording Secretary

Corresponding Secretary

Treasurer and Assistant Treasurer

One of the co-presidents must be a citizen of the United States of America.   The elected officers and committee chairwomen shall be known collectively as the Executive Board. The FAWCO representative will be one of the ex co-presidents.

 

ARTICLE IV

This constitution may be altered or amended at any regular membership meeting or special meeting of the Association by a vote of two-thirds of the members present and entitled to vote.

Proposed amendments to this constitution must be submitted in writing to the Executive Board and to AIWA members prior to the General Meeting at which such proposals shall be voted upon.

 

 

 

 

 

 

 

 

 

 

BY-LAWS OF THE AMERICAN INTERNATIONAL WOMEN’S ASSOCIATION OF RABAT

 

ARTICLE I: CONSTITUTION

Whenever there shall be any conflict between the provisions of these by-laws and the provisions of the constitution of the Association, as from time to time amended, the provisions of the constitution shall prevail.

 

ARTICLE II: REGULAR MEMBERSHIP MEETINGS OF THE ASSOCIATION

There shall be a MINIMUM OF SIX REGULAR MEETINGS ANNUALLY of the members of the Association on the second Tuesday of each month, unless a different time shall have been determined by the Executive Board and stated in the notice of the meeting. Meetings shall be held in Rabat, or elsewhere as the Executive Board shall determine from time to time and stated in the regular meetings of the Association or in the AIWA newsletter.

 

ARTICLE III: SPECIAL MEETINGS OF THE ASSOCIATION

Special meetings of the Association may be called by the President or by the Executive Board, upon written notice given at least seven days before the meetings to each member entitled to vote there at. Such notice shall state the time, place, and purpose of the meeting.

Whenever notice of the meeting is required to be given under any of the provisions of the constitution, or any of these by-laws, a written waiver of notice signed before or after the meeting by the person entitled to receive notice and filed with the records of the meeting shall be deemed equivalent to such notice.

 

ARTICLE IV: VOTING

At any meeting of the Association called pursuant to these by-laws, a majority of the members present there at and entitled to vote on any question shall decide any questions brought before such meeting, except where a larger vote is required by the constitution or by these by-laws.

 

ARTICLES V: OFFICERS

The officers of the Association shall consist of a President, Vice-President for Programs, Vice-President for Fundraising, Vice-President for Communication and Public Relations, FAWCO Representative, Recording Secretary, Corresponding Secretary and Treasurer, who shall be known collectively as the Executive Board. The President, with the concurrence of the Executive Board, shall appoint Standing Committee chairwomen. The Chairwomen of the following committees shall be voting members of the Executive Board: Community Development, Membership, Hospitality, Crafts, Gourmet and Languages and other approved clubs. A Liaison appointed by the U.S. Embassy shall also be a voting member of the Board.

Subject to the constitution and to the other provision of these by-laws, each elected officer shall hold office for a two-year term. An annual election will be held to replace those who cannot fulfill their term. Elected officers may only serve two consecutive terms in the same position. The Executive Board may define the respective tenure, authority and duties of any appointed officers except as other provisions of these by-laws may fix the tenure, authority and duty of any such officer.

 

 

 

ARTICLE VI: CO-PRESIDENTS

One of the Co-Presidents must be a U.S. citizen and both co-presidents shall share the responsibilities of the chief executive officer of the Association and shall have the powers generally pertaining to that office, subject to the supervision and direction of the Executive Board. Both women shall preside at all meetings of the Association and of the Executive Board at which she is present. Both co-presidents shall coordinate all plans for promoting the welfare of the Association.

In addition, the Co-Presidents shall have such other powers and perform such other duties as the Executive Board may from time to time prescribe.

 

ARTICLE VII: CO-VICE-PRESIDENTS FOR PROGRAMS, COMMUNICATION, AND FUND-RAISING

In permanent or temporary absence of the President or in case of her inability to act, the Vice-President for Programs shall preside at all meetings of the Association and Executive Board at which the President, if present, would have presided. The Vice-Presidents shall help the President with the Executive duties and shall have such other powers and perform such other duties as the Executive Board may from time to time prescribe. The Vice-President for Programs shall coordinate programs and shall help the President to coordinate various AIWA activities not relating to fund-raising. The Vice-President for Fund-raising shall coordinate fundraising activities. The Vice Presidents for Communication and Public Relations will be in charge of maintaining the AIWA Facebook page, official website, the monthly newsletter, and the Picasa Gallery. Hospitality Chairs will be responsible for welcoming new members, organizing food for parties, and sponsoring the Welcoming Teas for the general association and the new members.

 

ARTICLE VIII: RECORDING SECRETARY

The Recording Secretary shall record all proceedings of the Association and of the Executive Board in a book, which shall be property of the Association. In the absence of the Recording Secretary, a temporary secretary shall be designated by the person presiding at the meeting, and shall record the proceedings of such meeting into the proper record book.

 

ARTICLE IX: CORRESPONDING SECRETARY

The Corresponding Secretary shall conduct all official correspondence relating to the Association, and shall keep the membership records which shall be the property of the Association in which shall contain the name of all members, address of record and the nationality of each.

 

ARTICLE X: TREASURER

Subject to supervision and direction of the Executive Board, the Treasurer shall have the general charge of the financial concerns of the Association and the care and custody of the funds and valuable papers of the Association except as the Executive Board may otherwise provide. She shall keep, or cause to be kept, accurate books of account, which shall be the property of the Association and shall be available for inspection by the membership, and shall have such powers and perform such other duties as the Executive Board may from time to time prescribe.

The Treasurer shall report regularly to the Association on the condition of the treasury and at each meeting of the Executive Board.

 

 

 

ARTICLE XI: EXECUTIVE BOARD

The business of the Association shall be managed by the Executive Board, who may exercise powers of the Association, except as may be limited by the Constitution, or by other provisions of these by-laws.

 

ARTICLE XII: CHAIRWOMEN PRO TEM

In the absence of the President and Vice-President(s), the members of the Executive Board shall preside over all meetings of the Association and of the Executive Board in the following order: Recording Secretary, Corresponding Secretary, and Treasurer.

 

ARTICLES XIII: MEETINGS OF THE EXECUTIVE BOARD

Regular meetings of the Executive Board shall be held monthly, the time and place of such meetings to be fixed by the Executive Board.

Special meetings of the Executive Board may be held at any time and at any place when called by the President or a majority of the members of the Executive Board, reasonable notice thereof being given to each member by the officer or members of the Executive Board calling the meeting.

Notice of a meeting need not be given to any member of the Executive Board if a written waiver of notice, signed by her before or after the meeting, is filed with the records of the meeting, or to any member of the Executive Board who attends the meeting without protesting, prior thereto or at its commencement, the lack of notice to her.

A majority of the members of the Executive Board present at any meeting may take any action on behalf of the Executive Board, except to the extent that a large number is required by the constitution or by other provisions of these by-laws.

 

ARTICLE XIV: COMMITTEES

There shall be the following standing committees of the Association: Community Development, Membership, and Hospitality. These committees may be added to or deleted depending on the changes in the club upon approval of the Executive Board.

The chairwomen of the following committees shall be voting members of the Executive Board: Community Development, Membership, Hospitality, Crafts, Gourmet, and Languages and other approved clubs. A Liaison appointed by the U.S. embassy shall also be a voting member of the board.

The Executive Board may provide for other committees and may delegate to all or any of them such powers as the Executive Board shall designate and may determine the tenure and composition of such committees, and any or all of their other characteristics and authority.

Standing committee chairwomen shall report regularly at the meetings of the Executive Board.

 

ARTICLE XV: COMMITTEE MEETINGS

The respective committee chairwomen shall call committee meetings. Notice of such meetings may be given to each committee member by mail or by telephone stating the time, place, and purpose of the meeting.

 

ARTICLE XVI: ELECTION OF OFFICERS

There shall be an annual meeting of the members of the Association for the purpose of election of officers, to be held before the end of June, the time and place of such meeting to be given in the AIWA newsletter.

The President shall appoint an Election committee consisting of five members, at least two membership meetings prior to such annual election meeting, normally in March, to nominate officers. No member of this committee may be a candidate for election. At the regular membership meeting prior to the annual election meeting, normally in April, the committee shall present to the membership, in written form, the names and qualifications of the candidates for all offices, the committee having ascertained in advance the availability of each candidate to serve in office.

At the annual election meeting any member of the Association may make additional nominations of officers from the floor, provided that any candidate nominated in this manner shall have consented to run for office and shall have available in writing at such meeting her qualifications for office. At the annual election meeting each candidate may make, or cause to be made on her behalf, a maximum of three minutes of campaigned speeches. Each candidate shall designate in advance to the chairman of the election committee those persons who will speak on her behalf.

Election of officers shall be by written ballot, conducted by the election committee who shall distribute, collect and tally ballots. A majority of the members present at the election meeting, either in person or represented by absentee ballot, shall elect officers. Voting by proxy is prohibited.

If, after the first ballot for any office, no candidate has received the required majority of votes, subsequent ballots shall be taken until an officer is elected. Absentee ballots shall be considered as originally cast.

Absentee ballots shall be provided to any member upon written request to the chairman of the election committee no earlier than one week following the presentation of candidates by the election committee and not later than the Friday of the week prior to the election meeting.

No officer may be elected to the same office for more than two consecutive terms.

 

ARTICLE XVII: REMOVAL OF OFFICERS

The Executive Board may remove any officer with cause by voting of the majority of the entire number of Executive Board then in office, provided that an officer may be removed only after reasonable notice and opportunity to be heard by the Executive Board prior to action thereon.

 

ARTICLE XVIII: FISCAL YEAR AND DUES

Except as from time to time otherwise provided by the Executive Board, the fiscal year of the Association shall end on the last day of JUNE of each year.

 

ARTICLE XIX     NEW MEMBERS IN GOOD STANDING AND GUESTS

Any woman whose English is sufficiently fluent to allow her to participate in all club activities shall be eligible to join the Association.

A MEMBER shall be considered a member in good standing and eligible to vote upon payment of annual dues.

Each member in good standing, and her family, shall be entitled to the use of the Fulbright Library and the American Language Center Library.

Each active member may invite guests to special programs, and pay a fee for the guest(s) as set by the Executive Board.

 

 

These by-laws may be altered, amended or repealed and new by-laws may be adopted at any regular membership meeting or special meeting of the Association by vote of two-thirds of the members present and entitled to vote there at.

Proposed amendments to these by-laws must be submitted in writing at the regular membership meeting prior to the meeting at which such proposal shall be voted upon. Notice of such proposed amendments shall be given in the AIWA Newsletter published prior to the meeting at which such proposal shall be voted upon

 

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